Irish National Register

Welcome to the HETI Irish National Register page. Here you will find details of the current HETI National Register pilot program.

Background to the Pilot project

The Irish HETI National Register is a list of the names and contact details of individuals and organisations who provide equine assisted services such as therapy, education and activities in Ireland. Individual practitioners and organisations wishing to be included on the Register will be asked to submit [electronically] specified documents to confirm that they have in place current information, for example evidence of insurance, qualifications and training to verify their provision. On receipt in full of the documents required by HETI and of the membership fee due, an individual will appear on the HETI National Register. The HETI National register will be managed centrally by the Irish National Committee and the HETI office, overseen by the HETI Executive Director/Secretary.

The National Register aims to act as a resource for service users wishing to access provision for which verification must be supplied in order to commission and or fund the provision. The Register would, for example, provide assurance that practitioners have appropriate up-to-date insurance cover or that they have relevant experience and training to offer equine assisted services such as therapy, Education and Activities. 

The National Register may also ultimately provide Federation, Business, Institute and Associate members with a more effective means of mutual support through greater emphasis on developing national networks and essential operational credentials. HETI seeks to act as a guiding point for members, to link those who wish to be part of a National Forum of member organisations.

The membership cost represents the administrative costs involved with reviewing and verifying documentation, website development and upkeep as well as additional membership extras which will aid in upholding high scientific and educational standards in the field, such as access to HETI Journal: an international peer reviewed Journal of Research and Practice, and HETI’s International Membership database. These costs are subject to change upon completion of the pilot project.

Please email office@hetifederation.org if you have any questions or require additional information.

Application Fees and categories

Membership type

Price per year 

Large Organisation

National Organisations who wish to be included on the HETI National Register apply via HETI’s Federation Membership route initially if they are not already Federation Members. Federation Membership is open to National Organisations practicing therapeutic equestrian activities, which fulfill the requirements for membership. Authority to confer such membership is vested in the HETI International Council.

€500

Education Entity

This is for colleges and universities, research institutes and organisations with educational and/or certification capabilities. Each member of staff will also be required to submit their details within this application.

€250

Small Organisation

This category is for organisations with less than 10 members of staff working specifically in the field of equine assisted services, therapy and activities.

€150

Individual Practitioner

This category is for individuals who wish to be included on the website as individual , free-lance practitioners or those involved in running / or part of an organisation.

€50

 Application fees cover one year’s registration until the renewal date.
What is the application process?

As a not-for-profit Organisation, we aim to arrange as much of this process as possible electronically to keep costs and delays to a minimum.

The review process will take 4 weeks and upon successful completion applicants will then be added to the register.

  • Applicants will apply online via the ‘Apply Now ‘portal on the HETI website. This will include a secure payment portal area also.
  • On receipt of an individual’s application and payment, it will be acknowledged by email.
  • Upon successful completion of payment and once HETI is satisfied that all required documentation has been received and it has reviewed the documentation, the applicant will be placed on the HETI National Register.
  • While the applicant is waiting for their documents to be reviewed they can enjoy all the benefits of HETI membership for example access to over 120 journal articles and international news and networking opportunities.
  • Please note all applications are received in good faith from applicants.
The Decision-Making Process

The overall decision making process is based on all the criteria outlined by the National Committee being met by each applicant. This process will take 4 weeks from the receipt of all the required documentation. This is to ensure adequate time to review all documentation and to set up new applicants with their registration and membership details.

Applicants who have not provided all that is required will be advised that until they do so they will not be included on the register. HETI and the Irish National Committee can offer assistance, support and guidance to these individuals or organisations.

In the case of a Register applicant who feels that they are affected by extenuating circumstances based on an equivalency that applies in a particular country, making them unable to produce the document required in the general criteria, then they can request in writing to the Executive Committee that they are permitted to submit an alternative document that in their country is equivalent to the one required which they are unable to produce.

Forged/falsified documentation/misrepresentation

As stated earlier all documents are received in good faith from applicants. In the event that there are valid and evidence based reports of concern about a member of the register who has provided information that is false, their Register entry will be suspended pending the investigation of relevant concerns. This procedure will be carried out by two members of the HETI Executive Committee with a final review by the HETI National Forum Committee.

Applicants who have not provided all that is required will be advised that until they do so they will not be included on the register. HETI and the Irish National Committee can offer assistance, support and guidance to these individuals or organisations.

In the case of a Register applicant who feels that they are affected by extenuating circumstances based on an equivalency that applies in a particular country, making them unable to produce the document required in the general criteria, then they can request in writing to the Executive Committee that they are permitted to submit an alternative document that in their country is equivalent to the one required which they are unable to produce.

What if an application is refused?

If an application fails due to lack of required documentation being submitted, applicants will be given useful advice and support to improve their application when re-applying. Should an application for registration or renewal still fail to reach the outlined criteria, the fee will be refunded minus 25% administration fee.

Upon Successful Completion of the Application Process

The applicant will be notified about HETI’s decision and will be sent their receipt and  membership login details. Their name, contact details and information about their services will appear on the HETI National Register.

How can I use the National Register to promote my Business?

Upon successful application you will receive a Certificate of Compliance with the standards as set out by HETI which can used on your website and all promotional documentation.

Are there templates that I can use for some of the documentation required?
There are some templates available which can be downloaded for guidance and ease of use. However, each organisation and/or sole trader must interpret available templates relative to their own environment and circumstances such that there is complete ownership of form content.
Can I link in with somebody already on the Register for advice (to see how it works, etc.).

Whilst subscribing to the National Register is not dependent on organisations or sole practitioners willingness to give advice to those considering applying, there are a number of people who can be contacted in this regard. Queries should be emailed to Equine Assisted Ireland equineassistedireland@gmail.com and contact names and details will be sent out to you.

Names and contact details of those on the Register will be posted on the HETI website.

Is the National Register recognised by anybody else apart from HETI?

Furthering the recognition of the National Register by a variety of bodies is work that is on-going. 

What information do I need to update every year?

As this is a pilot project, the on-going requirements for being registered on the National Register will be reviewed and evaluated in the early part of 2022.  However, in line with affiliation with for example Association of Riding Establishments (AIRE), documents such as First Aid, Garda Vetting, Continuous Professional Development (CPD) and documentation that have a finite time frame will be required.

Are there different levels within the National Register?

At this point and time no. There is no expectation at this stage to introduce different levels within the pilot phase of the National Register.

Is it likely that this process will lead to site visits or is it documentation only?

At this point and time no. There is no expectation at this stage to introduce site visits. 

What is a Safety Statement?

‘’A Safety Statement is a legal requirement for all employers. The company Safety Statement is a written document which describes how Health and Safety within your company is managed. A Health and Safety Statement is your duty of care to your employees to manage risks and hazards in the workplace’’ Health and Safety Authority

 The Health and Safety Authority is an excellent source of information https://www.hsa.ie/eng/Your_Industry/Fishing/Management_of_Health_and_Safety/The_Safety_Statement/

Hazards and Risk Assessments – What is the difference?

hazard is something that can cause harm – for example loading a horse – whereas the risk is the chance – high or low – that loading a horse could potentially cause harm to somebody.  This then leads to measures that need to be in place to counter such a probability.

Risk Assessments are a critical part of any Safety Statement and must be completed and kept up to date by an employer.  The Health and Safety Authority has a very useful risk assessment link for Equestrian Center and is extremely useful.

https://www.besmart.ie/risk-assessment/pending/primary-business-type/?business-type=Equestrian+Centre

If I am a Sole Practitioner working in different Equestrian Centers– how do I manage the Safety Statement requirement?

As a Sole Practitioner you will be required to upload a template of your Risk Assessment which must be completed for each Equestrian Yard in which you are practicing.  This is important as there will be variations between Equestrian Yards which must be reflected in your Risk Assessment – regardless of how many Equestrian Yards you practice in.

When does the Irish national register membership year begin?

As this is a pilot the first year will run from June 1st 2021 to June 1st 2022. If you have already registered before this your membership will be automatically extended.

Where can I find out more information - such as a checklist or sample templates?
Please click on the link below to access additional information: